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Digital Image Folder

There is a Digital Image folder for each animal with an Images sub-folder to store digital images/documents for that specific animal. In addition:

  • An entire folder of documents can be linked;

  • you can import a DICOM folder(this option becomes available only if > the system detects compatible medical imaging equipment);

  • create a chart – Skin, Eye or Dental and, for horses, an equine ID > char; and

  • a compatible PACS link can also be configured by our > Support/Engineering departments from this screen.

In addition to these facilities, digital copies of the following Assisi documents related to that specific animal are automatically stored in the Digital Image folder:

  • Record Cards

  • Estimates

  • Consent/Monitoring Forms (digitally signed, if preferred)

  • Linked stock and fee forms can also be configured to save to this > folder.

Sub-folders are automatically created for these documents as they are generated and a link will be displayed in the animal history screen at the date that the link was created.

A summary of imported files/folders is also displayed on the front screen of the Digital Imaging folder itself. You can double click these links for easy viewing of multiple entries without having to scroll through the animal’s history.

To Access the Digital Image Folder

To access an animal’s Digital Image folder, click the Digital tile from the Animal Details Screen.

Please note that when you import an image or folder, then these files/folders will be moved from their original location to the following path:

Assisi Documents\LinkedDocuments\SA-0009485\Images

(where SA-0009485 is the animal reference number).

Import an Image File

  1. Click the Digital tile on the left-hand navigation toolbar on the Animal Details Screen.

  2. Click Import an Image File.

  3. Browse for and select the image/document and click Open.

  4. Before proceeding, carefully check that the correct animal has been selected and the correct file has been identified, as this import cannot be reversed.

  5. The date will default to today’s date but can be edited if required. This will be the date of the link on the animal’s history.

  6. Click the tick and click OK at the File Successfully Imported prompt.

  7. The file will be imported into the Digital Image folder in the Images sub-folder and a link displayed on the animal’s history. You can double click this history link to view the file.

Import Other Folder

You can link a folder of files, as follows, if this is required.

  1. Click the Digital tile on the left-hand navigation toolbar on the Animal Details Screen.

  2. Click Import Other Folder.

  3. Browse for and select the folder and click OK.

  1. Before proceeding, as with the File Import option, carefully check that the correct animal has been selected and the correct folder has been identified, as this import cannot be reversed.

  2. The date will default to today’s date but can be edited if required. This will be the date of the link on the animal’s history.

  3. Click the tick and click OK at the Folder Successfully Imported prompt.

  1. The folder will be imported into the Digital Image Folder in the Images sub-folder.

Charts

You can link digital charts to an animal’s record and a link will be created in the animal’s history screen. You can subsequently view the chart by browsing the animal’s Images folder or by double-clicking the entry in the history. You can add comments to the chart which will be saved as clinical text alongside the image link in the animal’s history.

The following chart templates are available.

**Species Available **

Canine Dental, Skin, Eye

Feline Dental, Skin, Eye

Rabbit Dental, Eye

Chinchilla Eye

Equine Dental, Eye, Eq ID

Adding a Chart

  1. From the Animal/Work Entry screen click the Digital Image tile and click Create Chart.

  1. The charts offered for selection will be filtered according to the species of the animal. Select the appropriate chart.

  2. The Fill Type can be set to Paint or Flood by clicking > on the control box.

  3. Undo your last task by clicking on the Under Last control box.

  4. Change the pen colour by clicking on the Colour Selection > Control.

  5. Any comments typed into the Comments box will be saved as > clinical text.

  6. Click Save to save the chart.

Viewing a Chart

  1. You can view a chart:

  1. View the chart by:

  2. Double-clicking the link in the animal’s history; or

  3. clicking the Images tile on the Animal/Work Entry screen and > either double-clicking the chart on the front screen summary or > clicking Browse Linked Folder, double-clicking the Images > folder and double-clicking the chart that you wish to view.

  4. The image will open in Windows Photo Viewer from where it can be printed.

To Browse an Animal’s Linked Folder

The linked folder is where all of these links are stored.

  1. Click the Digital tile on the left-hand navigation toolbar on the Animal Details Screen.

  2. Click Browse Linked Folder.

  3. From you will see all of the relevant folders and sub folders. The best way to view these files/folders, however, is either from the link in the animal’s history or from the summary screen on the Digital Imaging folder.

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